What Stuffolio Does
Not just inventory. A thoughtful system for the life of your stuff — from the day you bring it home to the day you pass it on.
Most apps ask "What do you own?"
Stuffolio asks "What do you want to remember about what you own?"
Warranties that actually help. Ratings that inform future decisions.
Wishes that reduce family stress. All in one place, private by default.
Meet Stuff Scout
Your AI assistant for everything you own
Stuff Scout is Stuffolio's built-in AI that actually understands stuff. Point your camera at grandma's antique vase, a thrift store mystery, or that weird tool in the garage — Stuff Scout identifies it, researches its history, estimates its value, and finds the manual you lost years ago.
It's like having a knowledgeable friend who's seen everything, remembers everything, and never judges you for not knowing what a "dovetail jig" is.
Know What You Own
Find anything instantly
Search by name, category, location, or just a few letters. Spotlight integration means you can search from anywhere on your device.
Know where things are
Track locations — garage, attic, storage unit, "lent to Dave." When you need something, you'll know where to look.
Track values over time
What you paid, what it's worth now, depreciation estimates. Useful for insurance, selling, and making informed decisions.
Capture with photos
A picture is worth a thousand data entry fields. Start with a photo, add details when you have time — or never. Your choice.
Let AI identify it
Point Stuff Scout at grandma's vase, a thrift store find, or "what IS this thing?" Get identification, history, and value estimates.
Remember the story
Notes field for context: "Wedding gift from Uncle Bob" or "Got this at the flea market in Austin, 2019." The stories matter too.
Vehicle tracking with VIN
Store VIN numbers alongside serial numbers. Track vehicle-specific maintenance, warranties, and service history all in one place.
Two-tier condition tracking
Not just "used" — track sub-conditions like Excellent, Good, Fair, or Damaged. Better information for resale and insurance.
Multi-category organization New
Items can belong to multiple categories (up to 5). A vintage lamp can be both "Antique/Collectable" and "Home & Furniture." New categories include Kitchen & Dining, Personal Care, and Antique/Collectable.
Go To command (⌘K)
Press ⌘K anywhere to jump to any product, feature, or setting instantly. Power-user navigation that saves time.
Quick Start — Fast Data Entry
Smart Entry Modes New
Choose how you want to add: "Something I just got" for new purchases, "Something I already have" for existing items (photo-first with optional AI), batch entry, donations, or Stuff Scout AI.
Existing Item Flow New
Cataloging items you already own? Start with a photo, optionally let AI identify and value it, then focus on current market value for insurance. Warranty defaults to 0 — because you probably don't know it.
Scan barcodes
Point your camera at any UPC barcode. Stuffolio looks up product name, brand, and price automatically from global databases.
Scan receipts
Take a photo of your receipt. OCR extracts store name, purchase date, and price — fields fill in automatically.
Receipt Pairing Enhanced
Use Stuff Scout to identify a product, then tap "Add Receipt Photo" to pair a receipt. Store, date, and price auto-fill from the receipt — complete records in seconds.
Auto-fill from Receipt New
Already have receipt images attached? Tap "Auto-fill from Receipt" to extract purchase details from existing receipt photos without re-scanning.
Scan product labels
Photograph the nameplate or label. Extract brand, model number, and serial number without typing.
Take or choose photos
Capture directly with your camera or choose from your photo library. Photo quality analysis helps you get the best results.
Paste for OCR
Paste an image from your clipboard (Mac) and extract text automatically. Great for screenshots and copied images.
Drag & drop (iPad)
Drag images from other apps directly into Stuffolio. Split-screen multitasking makes adding photos effortless.
Batch entry New
Adding 10 identical items? Enter the details once, set the quantity. No repetitive data entry — perfect for collections or bulk purchases.
Photo quality matters: Stuffolio analyzes your photos for blur, text visibility, and resolution before OCR. You'll see "Good match", "May work", or "Poor match" indicators so you know when to retake.
AI-Powered Intelligence
Visual identification
Point your camera at anything. Stuff Scout uses image recognition to identify products, antiques, collectibles, tools, and mystery items you can't quite name.
Background processing New
Start a Stuff Scout analysis and switch apps — processing continues in the background. Get a notification when results are ready, then tap to view.
Auto-cached recent scans New
Every Stuff Scout analysis is automatically saved to Recent Scans — no more losing results when you navigate away. Your last 25 scans are always available. Swipe right to bookmark permanently.
Scout Refinement Improved
Re-analyze existing items from the Edit view. Scout now uses your form data (manufacturer, model, notes) as context for smarter analysis. Radio button selection for each field: Keep current value, Use Scout's finding, or Enter custom value. Confirmation shows exactly what changed.
Clickable Source Links New
Value estimates include Recent Sales data with clickable links to eBay, Etsy, and other marketplaces. Verify Scout's sources and explore comparable sales yourself.
History & provenance
That vintage piece? Stuff Scout researches its era, manufacturer, and cultural context. Learn the story behind what you own — especially for inherited items.
Value estimation
Get fair market value estimates based on condition, age, and recent comparable sales. Know what things are worth before you insure, sell, or donate.
Manual finder
Lost the manual? AI searches manufacturer sites, archive databases, and user communities to locate product manuals, spec sheets, and setup guides.
Parts & repair lookup
Need a replacement part? AI identifies compatible parts, suggests where to buy them, and finds DIY repair videos for common fixes.
Recall checker
Check your items against CPSC recall databases. See hazard types, affected units, and remedy instructions. Know if your stuff has safety issues.
Donate vs. Sell advisor
Should you sell it or donate it? AI calculates tax deduction value vs. likely sale price and tells you which option puts more money in your pocket.
Smart categorization Enhanced
Add an item and AI suggests categories — now with multi-category support. Assign up to 5 categories per item (e.g., a blender can be both "Kitchen & Dining" and "Electronics"). Items appear in all applicable groups.
AI Response Caching New
AI Product Assistant responses are automatically cached for 30 days. Access previous answers offline — no internet required for repeat queries. Cache statistics track hit rates for performance insights.
Privacy note: AI features are opt-in and off by default. When you use them, image processing happens through secure APIs — we don't store your photos or build profiles. Use AI when it's helpful, skip it when you don't need it.
Protect Your Purchases
Track warranty phases
Not just "expires 2027." Know when Full Coverage becomes Parts Only, when Labor ends, when you're down to Limited. Real protection awareness.
Get alerts before changes
Notification before your coverage downgrades — so you can get that repair done while it's still fully covered.
Store proof of purchase
Photos of receipts, order confirmations, invoice PDFs. When you need to make a claim, everything's already documented.
Log support interactions
Rep names, case numbers, what they said, follow-up dates. Never start from scratch on your third call to customer service.
Document for insurance
If disaster strikes, you'll have photos, values, and purchase info ready. Export reports for claims — even with incomplete data.
Track deductibles
Know your out-of-pocket costs per warranty tier. Factor that into repair vs. replace decisions.
AppleCare+ tracking
Special support for Apple products. Track incidents used, service fees, and coverage dates. Visual badge shows AppleCare+ status at a glance.
Coverage Insights
Set up your insurance profile with coverage limits. See which items exceed per-item limits. Identify coverage gaps before you need to file a claim.
RMA & Return tracking New
Log return authorizations, track shipping labels, and monitor claim status. Know exactly where your warranty claim stands — Pending, Approved, Shipped, In Progress, or Completed.
The "aha" moment: That 3-year warranty on your fridge? Year 1 might be full coverage. Years 2-3 might be parts only. Most apps just show "expires 2027." Stuffolio shows you when your coverage actually changes.
Maintain Your Stuff
Smart maintenance reminders
Category-aware suggestions: oil changes for vehicles, filter replacements for HVAC, data backups for electronics. Stuffolio knows what your stuff needs.
Priority-based alerts
Overdue items surface first. "Due soon" items get attention. Upcoming tasks stay visible but don't nag. The right urgency at the right time.
Find manuals and parts
AI-powered lookup for user manuals, replacement parts, and DIY repair videos. Don't waste hours searching — let Stuffolio find it.
Track service history
Log maintenance you've done: date, cost, notes. Know when you last changed the oil, replaced the battery, or cleaned the filter.
Example: Add your car → Stuffolio suggests oil changes every 90 days, tire rotation every 180 days. Add your HVAC system → monthly filter reminders. It's maintenance that makes sense for what you actually own.
Remember What Works
Rate your stuff (1-5 stars)
How satisfied are you with this product? Quick rating that's meaningful months or years later when you need to replace it.
Track "Would Buy Again"
Simple yes or no. The most practical question: if this broke tomorrow, would you buy the same thing? Your future self will thank you.
Add rating notes
Why the 2 stars? "Motor died after 6 months." Why the 5 stars? "Still going strong after 8 years." Context that matters.
Filter by satisfaction
Show me all my 5-star items. Show me things I wouldn't buy again. Find patterns in what works for you.
This isn't social media. Stuffolio ratings aren't reviews for others to read. They're decision memory for you — helping answer "Should I buy this brand again?" when you're standing in the store three years from now, trying to remember if that vacuum was any good.
Repair, Keep, or Replace?
Repair options first
We show repair possibilities before replacement suggestions. Links to iFixit guides, repairability scores, and DIY difficulty ratings help you extend product life.
Your brand history
See your track record with this brand — average ratings, would-buy-again rates, and how other items from the same manufacturer have performed for you.
Lifespan analysis
How much life is left? Age vs. expected lifespan, warranty status, and depreciated value help you understand where you are in the product lifecycle.
Confidence levels
High, Medium, or Exploratory — we tell you how confident the advice is based on the data you've provided. Incomplete info? We'll say so.
Research tips
Learn to find credible product reviews yourself. Red flags to watch for, trusted sources, and a simple research strategy — because your own judgment matters most.
Three clear paths
Repair It, Keep Using, or Time to Replace — clear action buttons with context-aware guidance. No pressure, just informed options.
Philosophy: This isn't "AI says buy this." Your own ratings, brand history, and experience are the most trustworthy data you have. We surface that first, then offer tools to help you think — not shop.
Share With Family
One purchase, whole family
Apple Family Sharing means you buy Stuffolio once and up to 6 family members can use it. Everyone gets their own private inventory.
Share specific items
Share the TV with your spouse. Share the car with your teen. Share warranty info with gift recipients. You control what's shared.
Permission levels
View Only or Can Edit — you decide. Share the info without giving control, or collaborate fully. Change permissions anytime.
Private by default
Nothing is shared unless you explicitly share it. Your inventory is yours. Family members can't browse your stuff.
Real example: You and your spouse both drive the family car. Share it so you both can track maintenance, log repairs, and see warranty info — without duplicating the item in two separate inventories.
Track Loans & Borrowed Items
Track items you lent
Lent your drill to a neighbor? Record who has it, when you lent it, and when you expect it back. No more "where did that go?"
Track items you borrowed
Borrowed something that's not in your inventory? Track it separately so you remember to return it — and to whom.
Return reminders
Get notified when a borrowed item is due back. Overdue items surface in your dashboard so nothing slips through the cracks.
Loan history
See the full history: when lent, when returned, any notes. Useful when someone asks to borrow something again.
Plan Ahead
Record who gets what
Grandma's ring goes to Sarah. The vintage guitar goes to your nephew. The photo albums stay with the eldest. Document your intentions clearly.
Add stories and context
"This watch was your grandfather's. He wore it every day for 40 years." The meaning behind the object matters as much as the object itself.
Share with family
When you're ready, share your Legacy Wishes via iCloud. Family can see your intentions — no surprises, no guessing, no conflict.
Export as PDF
Generate a document to print, email, or store with important papers. A simple record of your wishes in a shareable format.
Assign from Edit Item New
Assign beneficiaries directly from the Edit Item view without leaving the form. One less step when you're already updating item details.
Important: Legacy Wishes is not a legal will. It doesn't replace estate planning. It simply answers the smaller, personal questions that wills rarely cover: Who gets the mixing bowl you used every Sunday? The tools you maintained for decades? It's a conversation starter, not a legal document.
Move Things On
Track donations
Record what you donated, when, to whom, and the fair market value. Everything you need for tax documentation in one place.
Get value estimates
AI-powered fair market value suggestions based on item condition, age, and recent sales. Know what things are actually worth.
Compare donate vs. sell
Tax deduction vs. marketplace sale — which comes out ahead for your situation? The Donate vs. Sell Advisor does the math.
Keep disposal history
Disposed items move to your archive. You can still reference them for insurance claims, tax records, or just "what happened to that thing?"
Work Your Way
iPhone, iPad, and Mac
Native apps for all three. Capture on your phone, manage on your Mac. Same data, optimized for each device.
iCloud sync (optional)
Your data in YOUR iCloud — not ours. Sync across devices, or keep it local. You choose.
Smart conflict resolution
Edit on any device. If conflicts happen, you see both versions side-by-side and choose what to keep. No silent overwrites, no lost data.
Spotlight & Handoff
Search your stuff from the iOS home screen. Start on iPhone, continue on Mac. Deep system integration when you want it.
Home Screen widgets
Warranty status at a glance. See expiring items, quick add button, and item counts — all without opening the app.
Lock Screen widgets
Compact widgets for your Lock Screen. Warranty countdown, item count, and quick access right where you need it.
Live Activities (iPhone)
When a warranty expires today, it appears in your Dynamic Island and Lock Screen. Transitional alerts that matter.
Keyboard-first
Press ⌘K for the command palette. Navigate anywhere in two keystrokes. Power-user friendly.
Import & Export
Export to Excel
Full inventory export with multiple sheets: items, warranties, maintenance. Ready for spreadsheet analysis or sharing with your insurance agent.
Export to PDF
Formatted reports for printing or archiving. Inventory lists, warranty summaries, legacy wishes — professional documents with one tap.
Export to CSV
Universal format that works everywhere. Import into any spreadsheet, database, or other inventory tool.
Import from CSV
Switching from another app? Import your existing inventory. Field mapping helps match your data to Stuffolio's format.
Backup & restore
Create local backups of your entire inventory. Restore anytime. Your data, under your control.
Print support
Print inventory reports directly from your device. Optimized layouts for paper documentation.
Privacy First
Local by default
Data stays on your device unless you enable iCloud sync. Even then, it's YOUR iCloud — we never see your inventory.
All opt-in
Network features, Spotlight, Siri, AI — everything is OFF by default. Enable only what you want. We don't assume.
No ads, no tracking
No advertising. No analytics profiles. No selling your data. You're the customer, not the product.
Accessibility built-in
VoiceOver support. Dynamic Type. Colorblind-safe design (blue/yellow/red, never color alone). WCAG 2.1 AA compliant.
Ready to Try Stuffolio?
Track what you own. Protect your purchases. Remember what works. Plan ahead.