Stuffolio User's Manual

Introduction

Stuffolio is a comprehensive product management app that helps you track everything you own. This manual provides step-by-step instructions for using every feature.

Supported Platforms

Navigation Overview

iPhone Use the tab bar at the bottom of the screen with four tabs: Dashboard, My Products, Actions, Settings

iPad/Mac Use the sidebar on the left side of the screen. Tap the sidebar icon to show or hide the sidebar. Sections include: Dashboard, My Products, Actions, Insights, Settings

Getting Started

First Launch

When you open Stuffolio for the first time:

1. Welcome Screen appears with feature highlights
2. Swipe through the introduction screens or tap Skip
3. Accessibility Options screen appears:
   • Review available accessibility features
   • Tap Continue
4. Permissions screen appears:
   • Tap Allow Camera if you want to scan barcodes and take photos
   • Tap Allow Notifications if you want warranty and maintenance reminders
   • You can skip these and enable them later in Settings
5. Tap Get Started to enter the app

Understanding the Dashboard

The Dashboard is your home screen. Here's what each section shows:

Quick Stats Bar (at the top)

• Swipe left/right to see: Total Products, Purchase Cost, Current Value, Fun Fact
• Tap the chevron to collapse this section

Needs Attention

• Products with warranties expiring in 30 days
• Overdue maintenance tasks
• Items on loan that are due back
• Products missing important information

Recently Added

• Your most recently added products
• Tap any product to view its details

Feature Cards

Quick access to: Stuff Scout, Smart Scanner, AI Assistant, Recall Check, Reports, Value Calculator

Adding Your First Product

Method 1: Quick Add (Recommended for Beginners)

Filling Out the Product Form

The form has these fields (only Product Name is required):

Step 1: Enter Basic Information

1. Product Name (Required)
   • Tap the text field
   • Type the product name (e.g., "Samsung 65-inch TV")
   • This is how the product appears in your list
2. Manufacturer
   • Tap the text field
   • Type the brand name (e.g., "Samsung")
3. Model Number
   • Tap the text field
   • Enter the model number from the product label
   • Example: "QN65Q80CAFXZA"
4. Serial Number
   • Tap the text field
   • Enter the serial number (important for warranty claims)
   • Usually found on a sticker on the product

Step 2: Choose a Category

1. Tap the Category field
2. A picker appears with 20+ categories: Electronics, Appliances, Furniture, Tools, Automotive, Sports, etc.
3. Scroll and tap to select the appropriate category
4. The picker closes automatically

Step 3: Set Location

1. Tap the Location field
2. Type where the product is stored (e.g., "Living Room", "Garage")
3. This helps you find products later

Step 4: Enter Purchase Information

1. Purchase Date
   • Tap the date field
   • A date picker appears
   • Scroll to select month, day, and year
   • Tap Done (iOS) or click outside the picker (Mac)
2. Purchase Price
   • Tap the price field
   • Enter the amount you paid (numbers only)
   • Currency symbol is added automatically
3. Retailer (Optional)
   • Enter where you bought it (e.g., "Best Buy", "Amazon")

Step 5: Enter Warranty Information

1. Warranty Expiration Date — Select the date your warranty ends
2. Warranty Type — Tap to select: Standard, Extended, or Lifetime
3. Warranty Notes (Optional) — Add any coverage details

Step 6: Add Notes

1. Tap the Notes field
2. Type any additional information
3. Examples: "Gift from Mom", "Bought on sale", "Repair history"

Step 7: Save the Product

1. Review all entered information
2. Tap the Save button (top-right on iOS, toolbar on Mac)
3. The product is added to your inventory
4. You return to the My Products list

Adding Photos to Products

Photos help identify products and serve as documentation for warranty claims.

Adding Photos on iPhone/iPad

From the Add/Edit Product Screen:

1. Scroll to the Photos section
2. Tap the camera icon or Add Photo button
3. A menu appears with options

Adding Photos on Mac

Managing Existing Photos

• To view full-screen: Tap/click any photo thumbnail. Pinch to zoom (iOS) or use scroll wheel (Mac).
• To delete: Tap/click the photo, then tap the trash icon or press Delete.
• To reorder: Touch and hold (iOS) or click and drag (Mac) to new position.

Photo Types to Add

For complete documentation, consider adding:

• Product Photo — Main image showing the product
• Receipt — Proof of purchase for warranty claims
• Label/Nameplate — Shows model and serial numbers
• Warranty Card — Coverage documentation
• Packaging — UPC barcode and specifications

Using the Smart Scanner

The Smart Scanner reads barcodes to automatically fill in product information.

Opening the Smart Scanner

iPhone Tap the + button on My Products, then tap Smart Scanner

iPad/Mac Go to Actions in the sidebar, under Acquire, tap Smart Scanner

Step 1: Scan the UPC Barcode

1. The camera view appears with a targeting rectangle
2. Point your camera at the UPC barcode on the product packaging
3. Hold steady 6-12 inches away
4. When detected:
   • You hear a beep
   • The barcode number appears on screen
   • Product lookup begins automatically

Step 2: Scan Additional Barcodes (Optional)

1. Tap Scan Model/Serial
2. Point at barcodes on the product itself (not packaging):
   • Model number barcode (often on nameplate)
   • Serial number barcode
3. The scanner identifies the barcode type
4. Information fills automatically
5. Tap Done when finished, or Skip to continue without

Step 3: Review and Edit

1. A form appears with auto-detected information
2. Review each field and edit any incorrect information
3. Add purchase information: Purchase Date, Purchase Price, Warranty Expiration

Step 4: Save the Product

1. Verify all information is correct
2. Tap Save in the top-right corner
3. The product is added to your inventory

If the Barcode Isn't Found

1. A message appears: "Product not found in database"
2. Tap Enter Manually
3. The barcode number is preserved
4. Fill in the remaining fields yourself
5. Save as usual

Using Stuff Scout (AI Identification)

Stuff Scout uses AI to identify antiques, collectibles, and unknown items from photos.

Opening Stuff Scout

iPhone Tap the + button on My Products, then tap Stuff Scout

iPad/Mac Go to Actions > Acquire > Stuff Scout, or tap the Stuff Scout feature card on the Dashboard

Step 1: Capture Photos

1. The Stuff Scout screen opens with capture options
2. Taking a New Photo: Tap Take Photo, position the item in good lighting, capture and tap Use Photo
3. Choosing from Library: Tap Choose from Library, select a clear photo of the item

Step 2: Add Additional Photos (Recommended)

For better identification, add multiple photos:

1. After the first photo, tap Add Another Photo
2. Capture different angles:
   • Maker's Mark — Signatures, stamps, or labels
   • Bottom/Back — Often has identifying marks
   • Details — Close-ups of unique features
   • Damage — Any wear or repairs
3. You can add up to 5 photos

Step 3: Start Identification

1. Review your photos at the bottom of the screen
2. Tap the Identify button
3. Wait while AI analyzes (10-30 seconds, requires internet)

Step 4: Review Results

The results screen shows:

• Identification — What It Is, Maker/Manufacturer, Era, Country of Origin
• Value — Estimated Value Range, Recent Sales, Classification
• Additional Info — Rarity, About, Collector Notes

Step 5: Save to Inventory

1. Tap Add to Inventory
2. A pre-filled product form appears
3. Add any additional information (purchase price, location)
4. Tap Save

To bookmark results without adding to inventory, tap Save to History. Access later from Stuff Scout > History.

Browsing Your Products

Accessing My Products

iPhone Tap My Products in the bottom tab bar

iPad/Mac Click My Products in the sidebar

Understanding the Product List

Each product row shows:

• Photo thumbnail — Product image (or category icon if no photo)
• Product name — In bold
• Manufacturer — Below the name
• Warranty status badge:
  • Active Warranty currently valid
  • Warning Expiring within 30 days
  • Expired No longer covered
  • Lifetime Lifetime warranty
• Days remaining — Until warranty expires

Filtering Products

1. Swipe horizontally at the top to see all filter chips
2. Tap a filter to apply it: All, Active, Expiring, Expired, Lifetime, No Warranty
3. The active filter is highlighted
4. Tap again to remove the filter

Sorting Products

1. Tap the sort button in the toolbar
2. Select: Date Added, Name, Purchase Date, Warranty Expiration, Value
3. The list reorders immediately

Searching for Products

1. Pull down on the product list to reveal the search bar
2. Tap the search field and type your search term
3. Stuffolio searches: Product name, Manufacturer, Model number, Serial number, Notes
4. Results appear as you type
5. Tap a result to view the product

Using Quick Actions (Swipe)

• Swipe Left: Delete (red), Edit (blue)
• Swipe Right: AI Help (purple), View (teal)

Using the Context Menu (Long Press)

1. Touch and hold any product for 1 second
2. Menu appears: Edit, AI Assistant, Duplicate, Copy, Share, Delete
3. Tap your desired action

Selecting Multiple Products

1. Tap Select in the toolbar
2. Tap products to select them (checkmarks appear)
3. Use toolbar buttons: Delete or Export
4. Tap Done when finished

Using the AI Product Assistant

The AI Assistant provides instant help for any product.

Opening the AI Assistant

• From a Product: Open any product's detail view, tap AI Assistant
• From My Products List: Swipe right on a product, tap AI Help
• Or long-press a product and select AI Assistant

Choosing a Query Type

Getting Help

1. Select a query type by tapping it
2. The AI searches using your product information
3. Wait for results (5-15 seconds)
4. Results appear with direct links and relevant information

Using Results

• To open a link: Tap any blue link
• To search again: Scroll to bottom, tap Search Again
• To copy: Touch and hold text, tap Copy

Managing Warranties

Adding Warranty Information

When adding a new product:

1. In the Add Product form, scroll to Warranty section
2. Tap Warranty Expiration Date and select the date
3. Tap Warranty Type: Standard, Extended, or Lifetime
4. Optionally add Warranty Notes

For existing products:

1. Open the product, tap Edit
2. Scroll to Warranty section, fill in fields
3. Tap Save

Viewing Warranty Status

• On the product list: Each product shows a status badge
• On the Dashboard: Needs Attention shows expiring warranties
• In Reports: Go to Insights > Reports > Warranty Report

Setting Warranty Reminders

1. Go to Settings > Notifications
2. Toggle on Warranty Expiring
3. Set Advance Notice: 7, 14, or 30 days before

Using the Warranty Manager

1. Go to Actions > Own > Warranty Manager
2. View tabs: Active, Expiring, Expired
3. Tap any product to view details

Scheduling Maintenance

Adding a Maintenance Schedule

1. Open a product's detail view
2. Tap Edit
3. Scroll to Maintenance section
4. Tap Add Maintenance Task
5. Fill in:
   • Task Name (e.g., "Replace filter")
   • Frequency: One-time, Weekly, Monthly, Quarterly, Annually
   • Next Due Date
   • Notes
6. Tap Save

Completing a Maintenance Task

1. Open the product
2. Scroll to Maintenance section
3. Tap Mark Complete
4. The next due date calculates automatically for recurring tasks

Tracking Loans

Recording a Loan

1. Open the product you're lending
2. Tap Edit
3. Scroll to Loans section
4. Tap Record Loan
5. Fill in: Borrower Name, Date Loaned, Expected Return Date, Notes
6. Tap Save

Marking a Loan as Returned

1. Open the loaned product
2. Scroll to Loans section
3. Tap Mark Returned

Checking for Recalls

Performing a Recall Check

1. Go to Insights > Recall Check
2. Enter: Manufacturer name, Product name, or Model number
3. Tap Search
4. Wait for results from the CPSC database

Viewing Recall Results

If matches are found, tap any recall for full details including:

• Hazard — What the danger is
• Remedy — What to do (refund, repair, replacement)
• Contact — Manufacturer contact information

Exporting Your Data

Exporting All Products

1. Go to Settings > Data > Export
2. Choose format: CSV, PDF, or Excel
3. Tap Export All Products
4. Share via AirDrop, Mail, Files, etc.

Exporting Selected Products

1. Go to My Products, tap Select
2. Tap products to select them
3. Tap Export in the toolbar

Importing Products

Preparing Your CSV File

Your CSV needs: a header row, one product per row, and at minimum a name or title column.

Supported columns: name, manufacturer, model, serial, category, location, purchase_date, purchase_price, warranty_expiration, notes

Importing the File

1. Go to Settings > Data > Import
2. Tap Select File and choose your CSV
3. Map columns to Stuffolio fields
4. Preview and tap Import

Using iCloud Sync

Enabling iCloud Sync

1. Go to Settings > Data
2. Toggle iCloud Sync on

Note: Use the same Apple ID on all devices for sync to work.

How Sync Works

• Automatic — Changes sync in the background
• Near-instant — Usually syncs within seconds
• Conflict resolution — Most recent change wins

Configuring Settings

Your Opt-in Preferences (First Thing You See)

The first section in Settings is Your Opt-in Preferences — a dashboard showing all features that require your explicit permission.

The Dashboard Shows:

• Network & Online — Cloud sync, recall checker, UPC lookup, AI assistant (5 features)
• Search & Siri — Spotlight Search, Handoff, Siri Shortcuts (3 features)
• Device Features — Focus Filters, Interactive Widgets (2 features)
• Activity & Data — Activity history, crash reporting (2 features)

Each category shows how many features are currently enabled (e.g., "2 of 5 enabled").

To Configure:

1. Tap/click any category row
2. Review the features and their descriptions
3. Toggle ON only the features you want
4. Return to see your updated counts

Appearance Settings

• Theme: System, Light, or Dark
• App Icon: Choose from available icons (iPhone/iPad only)

Notification Settings

• Toggle: Warranty Expiring, Maintenance Due, Loan Due
• Advance Notice: 7, 14, or 30 days before

Default Settings

• Default Category: Pre-selected for new products
• Default Location: Pre-filled for new products
• Depreciation Rate: Annual percentage for value calculation
• Currency: Display currency for prices

Keyboard Shortcuts

Available on iPad with external keyboard and Mac.

Global Shortcuts

Navigation Shortcuts

Using Quick Find

1. Press ⌘K anywhere in the app
2. Type your search term
3. Use arrow keys to navigate results
4. Press Return to open, Escape to close

Troubleshooting

Products Not Syncing Between Devices

1. Check iCloud sync is enabled in Settings > Data
2. Verify same iCloud account on all devices
3. Check iCloud storage isn't full
4. Try toggling sync off, wait 10 seconds, toggle back on

Smart Scanner Not Detecting Barcodes

1. Move to well-lit area, avoid shadows
2. Hold phone 6-12 inches from barcode
3. Ensure barcode isn't damaged or wrinkled
4. Clean camera lens

AI Features Not Responding

1. Check internet connection
2. Wait 30 seconds and retry
3. If rate limited, wait a few minutes
4. Force quit and reopen the app

Notifications Not Appearing

1. Check iOS/Mac notification settings for Stuffolio
2. Verify notifications enabled in Stuffolio Settings
3. Ensure Do Not Disturb is off

Privacy & Security

Where Your Data Is Stored

What Stuffolio Does NOT Do

• Sell your data to anyone
• Share data with advertisers
• Track your behavior or usage
• Require account creation
• Store your photos on our servers

Security Features

• Encryption in transit — All data sent over HTTPS
• iCloud encryption — Data encrypted at rest
• Biometric support — Face ID / Touch ID for device security

Full privacy policy: https://stuffolio.app/privacy

Getting Help

In-App Help

Tap the ? icon on any screen for contextual help.

Contact Support

Email: [email protected]

To send feedback with diagnostics: Go to Settings > About > Send Feedback

Website

https://stuffolio.app

Rate the App

If you enjoy Stuffolio: Settings > About > Rate on App Store